General Terms and Conditions (GTC) of Hamburg Kreativ Gesellschaft mbH for events.
Status 13 March 2025
Preamble
§ 1 Scope of application
§ 2 Conditions
§ 3 Registration & confirmation
§ 4 Cost contributions and terms of payment
§ 5 Cancellation by participants
§ 6 Nomination of substitute participants in the event of cancellation
§ 7 Changes to implementation by the organiser
§ 8 Copyrights and utilisation
§ 9 Liability
§ 10 Data protection provisions
§ 11 Final provisions
Preamble
Hamburg Kreativ Gesellschaft is an organisation of the Free and Hanseatic City of Hamburg for the promotion of Hamburg's creative industries. The city thus strengthens one of its most sustainable and innovative economic sectors in a way that is unique in Germany. Since its foundation in 2010, Hamburg Kreativ Gesellschaft has seen itself as a central point of contact for all players in Hamburg's creative industries with its wide range of services.
The organiser is the
Hamburg Kreativ Gesellschaft mbH
Hongkongstraße 5 / 3rd floor
20457 Hamburg
Hamburg Local Court - HRB 11 28 45
Tax office: Hamburg
VAT ID No.: DE 269 764 523
Management: Egbert Rühl
Chairwoman of the Supervisory Board: State Councillor Jana Schiedek
(hereinafter referred to as "Organiser")
Participants in Hamburg Kreativ Gesellschaft events are those who have registered for an event organised by the Organiser (hereinafter referred to as "Participants"). These GTC apply to all fee-based event formats of the Organiser (workshops, lectures, conferences, networking events, etc.).
§ 1 Scope of application
These General Terms and Conditions govern the contractual relationship between the event participants and the Organiser.
§ 2 Conditions of participation
The events organised by the Cross Onnovation Hub of Hamburg Kreativ Gesellschaft are open to all players and stakeholders in the economy. The events are open to all actors and stakeholders in Hamburg's creative industries and are partially funded by the organiser. The local creative industries include all those who are economically active in one of the eleven submarkets of the creative industries (architecture, visual arts, design, film, literature, music, press, broadcasting, software/games, theatre/dance, advertising) in the Hamburg metropolitan region.
Pets are not permitted at the events.
§ 3 Registration & confirmation
Participants register for a paid event exclusively on the Eventbrite ticket platform via the homepages of Hamburg Kreativ Gesellschaft (kreativgesellschaft.org) and its initiatives and projects. Registrations will be considered in the order in which they are received. Registration will be automatically confirmed by Eventbrite by e-mail. The contract is concluded upon confirmation by Eventbrite.
§ 4 Fees and terms of payment
The fees published on the websites of Hamburg Kreativ Gesellschaft and its initiatives and projects at the time of registration shall apply. All cost contributions are per person and per event, plus statutory VAT and fees for the ticket provider Eventbrite. For events where payment by invoice is offered, the amount is due immediately upon receipt of the registration confirmation and must be paid to
Hamburg Kreativ Gesellschaft mbH
IBAN: DE40 2005 0550 1280 3509 09
BIC: HASPADEHH
The reason for payment will be stated in the confirmation of registration.
If the full cost contribution is not transferred to the specified account within 5 working days of conclusion of the contract, the organiser reserves the right to cancel the contract unilaterally without the consent of the registered person being required. Any costs incurred shall be borne by the participant. The cost contribution does not include any travelling expenses of the participants or expenses for accommodation and meals.
§ 5 Cancellation by participants
Cancellations must be sent in writing by email to the contact person named as responsible for the workshop on the Hamburg Kreativ Gesellschaft website. The following conditions apply to cancellations of participation in fee-based workshops
- up to 30 calendar days before the start of the event: refund of the full fee
- from less than 30 calendar days before the start of the event: no refund of the cost contribution
- In the event of a no-show, the full fee must be paid.
In the event of cancellation of participation in a paid event (lectures, conferences, networking events, etc.), the following conditions apply:
- Cancellation of tickets is not possible.
§ 6 Nomination of substitute participants in the event of cancellation
If registered participants of a fee-based workshop are unable to attend, it is possible to nominate replacement participants for the booked date free of charge.
To do this, the organiser must be informed of the new personal details by email. The contact person is the person named on the Hamburg Kreativ Gesellschaft website who is responsible for the workshop. The alternatively named person must fulfil the conditions from § 2 of these GTC.
§ 7 Changes to the implementation by the organiser
The organiser reserves the right to change the location and/or time of the respective workshop or event in the event of special, unforeseeable circumstances for which the organiser is not responsible (e.g. illness or other cancellation of a speaker), to appoint another speaker as a substitute or to cancel the event.
If the minimum number of participants is not reached, the organiser reserves the right to postpone or cancel the respective event. In this case, the organiser will endeavour to inform the participants at least 7 calendar days before the planned start of the event, but at least 24 hours before the start of the event.
If an event is postponed, participants may choose between attending the alternative date offered and a refund of any fees already paid. In the event that an event is cancelled without replacement, any fees already paid will be refunded.
Participants shall have no further claims, in particular claims for damages (including cancellation fees for travel or hotel costs) in the event of changes or cancellation of an event.
§ 8 Copyrights and utilisation
The concept and content of the events as well as any seminar documents and presentations are protected by copyright. Any reproduction, transfer to third parties or other use by the participants is only permitted with the written consent of the speaker.
§ 9 Liability
The organiser selects professional speakers for its events who are qualified in the respective specialist areas. However, the organiser assumes no liability for the content or the achievement of the learning objectives sought by the participants.
Unless otherwise stated in these provisions, any further claims by participants - regardless of the legal grounds - are excluded. The organiser is therefore not liable in particular for damages, loss of profit or other financial losses suffered by participants. This exemption from liability does not apply if the cause of the damage is based on intent or gross negligence.
§ 10 Data protection provisions
In all data processing operations (e.g. collection, processing and transmission), the Organiser shall work in accordance with the statutory provisions. The personal data and contact details of the participants are stored by the organiser.
The legal basis is GDPR Art. 6 para. 1 b) (processing for the fulfilment of a contract).
The privacy policy of Hamburg Kreativ Gesellschaft (https://kreativgesellschaft.org/ueber-uns/datenschutz) provides detailed information about the rights of the data subject (e.g. right of access, right to rectification, right to erasure) and names the data protection officer to whom data subjects can turn.
Processing of photo and video recordings at events:
Photographs and video recordings are made as part of our events. The recordings are used for documentation and public relations work of Hamburg Kreativ Gesellschaft, in particular for publications on our website, in newsletters and on our social media channels.
The legal basis for the processing is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the presentation of our activities and the promotion of public awareness of our work.
If you do not want any recordings of you to be published, please speak to our employees on site at the event or send an email to the contact person named as responsible for the event on the Hamburg Kreativ Gesellschaft website.
§ 11 Final provisions
These GTC and the legal relationship between the participants and the organiser are subject to the law of the Federal Republic of Germany.
The place of jurisdiction is Hamburg.
Changes to the GTC must be made in writing, whereby e-mail is sufficient.
Should individual provisions of these GTC be invalid or unenforceable or become invalid or unenforceable after conclusion of the contract, the validity of the remaining GTC shall remain unaffected. The invalid provision shall be replaced by a valid provision that comes as close as possible to the intended economic purpose.